Defer Meeting Privacy Policy

Updated:  April 4, 2018

We respect the privacy rights of users and recognize the importance of protecting information collected from you.

Please read the following carefully to understand how we will collect, use and maintain your personal information. It also describes your choices regarding use, access and correction of your personal information.

Contacting Us

Any questions about this Privacy Notice should be addressed to privacy@defermeeting.com

Changes to This Notice

We may change this Privacy Notice from time to time. If we make any changes, we will notify you by revising the “Updated” date at the top of this Privacy Notice

If you disagree with any changes to this Privacy Notice and do not wish your information to be subject to the revised Privacy Notice, you will need to deactivate with us and stop using the Defer Meeting App. Your use of any of the Defer Meeting App after the posting of such changes shall constitute your consent to such changes.

Information Collected

We may collect certain user information (including personal information) in the following ways:

Information You Provide To Us. We collect information you provide directly to us including when you visit one of our websites, register for and/or use one of the Defer Meeting App tools.

• For example, we collect information when you register with Defer for an account, create or modify your profile and online account, access and use the Defer Meeting App (including but not limited to when you upload, download, collaborate on or share files or other information), participate in any interactive features of the Defer Meeting App, participate in a survey, contest, promotion, sweepstakes, activity or event, make a purchase, apply for a job, request customer support, or communicate with us via third-party social media sites

• The types of information we may collect directly from you include your name, username, email address, your picture, postal address, phone number, information about your data storage preferences, employer’s name, job title, transactional information (including services purchased or subscribed to and billing address) as well as any contact or other information you choose to provide. Please be aware that the information you choose to provide in your Box profile may reveal or identify information that is not expressly stated (for example, if you choose to provide your picture, your picture may reveal your gender. We also store the files or other information that you upload or provide to the Defer Meeting App (“Content”) in order to be able to provide you with the features and functionality of the Defer Service.

• The information of third parties such as name, email address, etc. as may be provided in order to enable the functionality and features of the Defer App. For example, if you invite a user to Defer, we will collect their email address in order to provide them with an invite to the Defer App in order to collaborate on the Content you designated.

Information We Collect Automatically When You Use the Defer Meeting App. When you access or use the Defer Meeting App, we may automatically collect information about you, including:

• Usage Information:We monitor user activity in connection with the Defer Meeting App and may collect information about the applications and features you use, the websites you visit, the sizes and names of the files or folders you upload, download, share or access while using the Defer Meeting App, the Content you access and any actions taken in connection with the access and use of your Content in the Defer Meeting App.

• Log Information:We log information about you when you access and use the Defer Meeting App including your Internet Protocol (“IP”) address, access times, browser type and language, Internet Service Provider (“ISP”), the Web pages that you visit, the Content you use and the URL of the Web page you visited before navigating to the Defer Meeting App.

• Device Information:If you access the Defer Meeting App from a mobile device, we collect information about the device, including the hardware model, operating system and version, unique device identifiers, mobile network information (as allowed by the mobile network) or platform information (as allowed by the specific platform type). We may ask for or access your location based information from your mobile device with your consent through our mobile apps. .You can enable or disable this functionality in the Box mobile application settings.

• Information Collected by Cookies and Other Tracking Technologies:We (including service providers who are working on our behalf) use various technologies to collect information, which may include saving cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve the Defer Meeting App and your experience, customize your experience and preferences, allow you to access and use the Defer Meeting App without re-entering your member ID and/or password, understand which areas and features of the Defer Meeting App are most popular and count visits. We may also collect information using web beacons (also known as “tracking pixels”). Web beacons are electronic images (also called “gifs”) that may be used in the Defer Meeting App or in emails that help us to deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. For more information about cookies and how to disable them, please see “Your Choices” below.

• Third party cookies:the use of cookies by third parties you may sign-in from into the Defer Meeting App and/or third party applications, is not covered by our Privacy Notice. We do not have access or control over such cookies.

• Local Shared Objects (“LSO”):We use LSOs such as HTML 5 to collect and store information in order to provide certain features on our website. Third parties with whom we partner may also use LSOs in order to provide certain features on our website or to display advertising based upon your Web browsing activity. Various browsers may offer their own management tools for removing HTML5 LSOs.

• Information We Collect From Other Sources.We may also obtain information from third parties and combine that with information we collect through the Defer Meeting App. For example, we may have access to certain information from a third-party social media service if you create or log into your online account through the service or otherwise provide us with access to information from the service. Any access that we may have to such information from a third-party social media service is in accordance with the privacy notice and authorization procedures determined by the social media service.

 

Use of Information

We may use the information collected through the Defer App for the limited purpose of providing the Defer App and related functionality and services for which Defer has been engaged. The information may be used to perform a variety of purposes, including to:

• Provide, operate, maintain and improve the Defer Meeting App;

• Enable you to access and use the Defer Meeting App, including uploading, downloading, collaborating on and sharing Content and sending emails on your behalf;

• Send you technical notices, updates, security alerts and support and administrative messages;

• Provide and deliver the services and features you request, process and complete transactions, and send you related information, including purchase confirmations and invoices;

• Respond to your comments, questions, and requests and provide customer service and support;

• Communicate with you about services, features, surveys, newsletters, offers, promotions, contests and events, and provide other news or information about Defer and our select partners;

• Process and deliver contest or sweepstakes entries and rewards;

• Monitor and analyze trends, usage, and activities in connection with the Defer Meeting App and for marketing or advertising purposes;

• Investigate and prevent fraudulent transactions, unauthorized access to the Defer Meeting App, and other illegal activities;

• Personalize and improve the Defer Meeting App, and provide content, features, and/or advertisements that match your interests and preferences or otherwise customize your experience on the Defer Meeting App;

• We send you push notifications from time-to-time in order to update you about events or activities related to the Defer Meeting App. If you no longer wish to receive these types of communications, you may turn them off at the device level. To ensure you receive proper notifications, we collect certain information about your device such as operating system and user identification information;

• Link or combine with other information we receive from third parties to help understand your needs and provide you with better service;

• Enable you to communicate, collaborate, and share files with users you designate; and

• For other purposes about which we notify you.

Processing

By accessing or using the Defer Meeting App or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries and territories, which may have different privacy laws from your country of residence.

Sharing and Disclosure of Information.

We will not share personal information about you or any Content with any third parties except as described in this Privacy Notice or in connection with the Defer Meeting App. For example, we may share personal information about you including as follows:

• Vendors, Consultants and Other Service Providers:We may share your information with third-party vendors, consultants and other service providers who are working on our behalf and require access to your information to carry out that work, such as to process billing, provide customer support, etc. These service providers are authorized to use your personal information only as necessary to provide services to Defer and/or Defer Meeting App.

• Corporate Account: If you are an individual Defer registered user and the domain of the primary email address associated with your Defer account is owned by your employer and was assigned to you as an employee of that organization, and such organization wishes to establish a Defer corporate account, then certain information concerning past use of your individual account may become accessible to that organization’s administrator including your email address.

• For Collaboration:We may share your information, including when you choose to use collaboration features in the Defer Meeting App that by their nature support sharing with third parties who you choose. Your name, email address, information from your profile and online account (including your photo), and any Content you choose to share will be shared with such third parties, and such third parties may communicate with you (such as by posting comments or emailing you) in connection with your use of the collaboration features of the Defer Meeting App. For example, third parties who you invite to collaborate with you as “Attendees” using the collaboration features of the Defer Meeting App may also modify Content that you have shared, upload documents and photos to Content you have shared, share such Content outside of the Defer Meeting App, and provide other third parties with rights to view the Content you have shared.

• Third Party Applications:Defer provides you with opportunities to connect with third-party applications or services, such as LinkedIn or Skype. If you choose to use any such third-party applications or services, we may share information about you including your username and any Content you choose to use in connection with those applications and services, and such third parties may contact you directly as necessary. This Privacy Notice does not apply to your use of such third-party applications and services, and we are not responsible for how those third parties collect, use and disclose your information and Content. We encourage you to review the privacy policies of those third parties before connecting to or using their applications or services to learn more about their information and privacy practices.

• Compliance with Laws:We may disclose your information to a third party if (a) we believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or governmental request, (b) to enforce our agreements, policies and Terms of Service, (c) to protect the security or integrity of the Defer Meeting App, (d) to protect Defer, our customers or the public from harm or illegal activities, (e) to respond to an emergency which we believe in the good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person or (f) to any other third party with your prior consent.

• Business Transfers:We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Collaboration and Sharing Features

The Defer Meeting App offers collaboration features or other integrated tools, which allow you to share your Content through the Defer Meeting App. As a function of the collaborative nature of the Defer Meeting App and based on the permissions and settings chosen by the meeting host, the use of such features enables the sharing of Content with people you want to collaborate with or with the public.

Security

While no service is completely secure, Defer takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. For example, we encrypt your Content when it is stored in our data centers. In addition, sensitive information such as credit card number and password that we request from you on the Defer Meeting App is protected with encryption, such as Secured Socket Layer (SSL) protocol, during transmission over the Internet.

We utilize Box Online cloud storage services.  For more information on their security policies, visit www.box.com

While we take reasonable efforts to guard personal information we knowingly collect directly from you, no security system is impenetrable. In addition, we cannot guarantee that any passively-collected personal information you choose to include in documents you store on our systems are maintained at levels of protection to meet specific needs or obligations you may have relating to that information.

You may access your account information and our service only through the use of an individual user ID and password. To protect the confidentiality of personal information, you must keep your password confidential and not disclose it to any other person. Please advise us immediately if you believe your password has been misused. In addition, always logout and close your browser when you finish your session. Please note that we will never ask you to disclose your password in an unsolicited phone call or email.

If you have any questions about the security of your personal information, you can contact us at privacy@defermeeting.com.

Your Choices

Account Information & Retention. You may update, correct or delete information about you at any time by logging into your online account and modifying your information or by emailing us at privacy@defermeeting.com. We will retain your personal information for the period necessary to fulfill the purposes outlined in this Privacy Notice. If you wish to deactivate your account, please email us at privacy@defermeeting.com, but note that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for a certain period of time. We will respond to your access request within 30 days.

We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information to comply with our legal obligations, resolve disputes and enforce our agreements.

We will retain personal data we process on behalf of our customers as directed by paying customers. Defer will retain this personal information as necessary to comply with legal obligations, resolve disputes, and enforce agreements.

Upon request, Defer will provide you with information about whether we hold, or process on behalf of a third party, any of your personal information that we are aware of. To request this information, contact us at privacy@defermeeting.com.

Promotional and Newsletter Communications. You may opt out of receiving promotional and newsletter emails from Defer by following the opt-out instructions provided in those emails. You may also opt-out of receiving promotional emails and other promotional communications from us at any time by emailing privacy@defermeeting.com with your specific request. If you opt out, we may still send you non-promotional communications, such as security alerts and notices related to your access to or use of the Defer Meeting App or those about your online account or our ongoing business relations.

Cookies. Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies or to prompt you before accepting such a cookie. Please note that, if you choose to remove or reject browser cookies, this could affect the availability or functionality of the Defer Meeting App.

California Residents. Under California law, California Residents who have an established business relationship with Defer may choose to opt out of Defer’s disclosure of personal information about them to third parties for direct marketing purposes. If you choose to opt-out at any time after granting approval email privacy@defermeeting.com.

Testimonials

We display personal testimonials of satisfied customers on our website in addition to other endorsements. With your consent we may post your testimonial along with your name.

Links to Third Party Websites

We may place links on the Defer Meeting App through ads or other mechanisms. When you click on a link to a third party website from our website, your activity and use on the linked website is governed by that website’s policies, not by those of Defer. We encourage you to visit their websites and review their privacy and user policies.

Our Policy Toward Children

The Defer Meeting App is not directed to individuals under 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us at privacy@defermeeting.com. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.